Editor

Accountify CFO

ACCOUNTIFYCFO LLC

TERMS AND AGREEMENTS

Effective Date: October 13, 2026
Last Updated: October 13, 2026
Company: AccountifyCFO LLC
Website: accountifycfo.com
Contact Email: cfo@accountifycfo.com

1. Introduction

Welcome to AccountifyCFO LLC (“AccountifyCFO,” “Company,” “we,” “our,” or “us”).

These Terms and Agreements (“Terms”) govern your access to and use of our website, financial consulting services, accounting solutions, bookkeeping services, financial planning and analysis, virtual and fractional Chief Financial Officer (CFO) services, and other professional services offered by AccountifyCFO.

By accessing our website, requesting a consultation, purchasing our services, or entering into a service agreement with AccountifyCFO, you acknowledge that you have read and understood these Terms and agree to be bound by them, to the extent permitted by applicable law.

If you do not agree with these Terms, please discontinue use of our website and services.

These Terms are intended to establish a transparent, professional, and mutually beneficial business relationship between AccountifyCFO and its clients.

2. Company Information

AccountifyCFO LLC is a United States-registered limited liability company providing outsourced financial management, accounting, financial planning, and CFO advisory services to businesses.

Our services are designed primarily for startups, small and medium-sized enterprises (SMEs), SaaS companies, hosting providers, cloud technology businesses, and other organizations seeking professional financial management solutions.

Company Name: AccountifyCFO LLC

Website: accountifycfo.com

Business Email: cfo@accountifycfo.com

AccountifyCFO operates as an independent financial services and consulting provider.

3. Scope of Services

AccountifyCFO offers professional financial management and advisory services, which may include the following.

3.1 Accounting and Bookkeeping

Financial transaction recording and categorization.
General ledger maintenance.
Bank and credit card reconciliations.
Accounts payable and receivable management.
Financial statement preparation.
Monthly and periodic financial closing.
Accounting system implementation and optimization.
Financial reporting and analysis.

3.2 Virtual and Fractional CFO Services

Strategic financial advisory.
Financial performance evaluation.
Cash flow management and forecasting.
Financial risk assessment.
Profitability analysis.
Financial planning and budgeting.
Financial performance monitoring.
Management reporting.
Executive financial consultation.
Financial strategy development.

3.3 Financial Planning and Analysis (FP&A)

Budget preparation.
Financial forecasting.
Revenue and expense modeling.
Scenario and sensitivity analysis.
Financial performance variance analysis.
Cost optimization.
Financial KPI development.
Profitability improvement recommendations.

3.4 Financial Reporting and Business Intelligence

Financial dashboard development.
Management reporting.
Financial KPI monitoring.
Business performance analysis.
Revenue and cost center reporting.
SaaS financial metrics analysis.
Financial data visualization.

3.5 Financial Health Checks

AccountifyCFO may provide complimentary or paid financial health assessments.

These assessments may include:

Preliminary financial performance reviews.
Cash flow assessments.
Expense structure analysis.
Financial reporting evaluations.
Identification of potential financial inefficiencies.
Recommendations for financial management improvements.

Free Financial Health Checks are preliminary assessments and do not constitute comprehensive audits, assurance engagements, or guarantees of financial performance.

3.6 Additional Financial Advisory Services

Depending on the agreed scope of work, AccountifyCFO may also provide:

Business valuation analysis.
Financial modeling.
Investment analysis.
Capital allocation analysis.
Financial restructuring recommendations.
Cost control strategies.
Financial process optimization.
Financial systems implementation support.

The precise scope of services will be determined by the applicable service proposal, subscription plan, statement of work, or written agreement.

4. Service Engagement and Acceptance

Clients may engage AccountifyCFO through:

Our official website.
Online consultation requests.
Direct business communication.
Written service proposals.
Subscription agreements.
Signed service contracts.

A binding service engagement is established when the parties mutually accept the applicable service terms through an authorized written agreement or another legally valid acceptance process.

AccountifyCFO reserves the right to decline service requests where:

The requested services fall outside our professional capabilities.
Required documentation is incomplete.
The engagement presents unacceptable legal, regulatory, or operational risks.
The client provides materially inaccurate or misleading information.
The requested activities conflict with applicable laws or professional standards.

5. Service Packages and Pricing

AccountifyCFO may offer various financial management and CFO service packages.

Service packages may differ based on:

Business size.
Transaction volume.
Financial reporting requirements.
Complexity of accounting operations.
Required advisory services.
Frequency of financial consultations.
Number of business entities.
Required software integrations.
Scope of financial analysis.

Prices displayed on our website are subject to the specific inclusions, exclusions, and conditions associated with each package.

AccountifyCFO may update advertised pricing or service packages from time to time.

Any changes to an existing client’s agreed pricing will be handled in accordance with the applicable service agreement.

Additional services outside the agreed scope may require separate fees and written authorization.

6. Payments and Billing

6.1 Payment Obligations

Clients agree to pay the fees specified in their applicable service agreement, subscription plan, or accepted proposal.

Payments may be processed through authorized third-party payment service providers.

6.2 Subscription Billing

Where services are provided through recurring subscriptions, billing frequency and payment dates will be specified during enrollment or in the applicable agreement.

Recurring charges will be made only in accordance with the billing authorization and terms accepted by the client.

6.3 Payment Methods

Accepted payment methods may include:

Credit cards.
Debit cards.
Bank transfers.
Other payment methods expressly approved by AccountifyCFO.

Payment method availability may vary depending on the client’s jurisdiction and the payment provider.

6.4 Late Payments

If payment is not received by the applicable due date, AccountifyCFO may issue a payment reminder.

Where permitted by law and the applicable service agreement, continued nonpayment may result in temporary suspension or termination of services.

AccountifyCFO will provide reasonable notice before suspending ongoing services, except where immediate action is legally required or necessary to address fraud or security risks.

6.5 Taxes

Unless expressly stated otherwise, service fees exclude applicable taxes, duties, or government charges.

Clients are responsible for taxes legally payable by them in connection with purchased services.

AccountifyCFO remains responsible for taxes imposed on its own income and operations.

7. Cancellation and Termination

7.1 Client-Initiated Cancellation

Clients may request cancellation of their services by contacting:

cfo@accountifycfo.com

Cancellation requests should include sufficient information to identify the relevant client account and service agreement.

The applicable agreement will determine:

Required notice periods.
The effective cancellation date.
Any outstanding payment obligations.
Treatment of prepaid service fees.
Transition and handover arrangements.

7.2 Company-Initiated Termination

AccountifyCFO may suspend or terminate an engagement where:

The client materially breaches the applicable agreement.
Payments remain outstanding beyond an agreed period.
The client engages in fraudulent or unlawful activity.
Continued service delivery would violate applicable law.
The client repeatedly fails to provide information necessary for service delivery.
Continued engagement creates unacceptable professional or operational risks.

Where appropriate, AccountifyCFO will provide written notice and a reasonable opportunity to resolve the issue.

7.3 Refunds

Refund eligibility will be determined by the applicable service agreement, the nature of the services delivered, and mandatory legal requirements.

Unless otherwise agreed, fees for services already performed are generally nonrefundable to the extent permitted by law.

Prepaid fees for services not yet performed will be addressed according to the applicable cancellation terms and relevant consumer or commercial laws.

Nothing in these Terms excludes statutory refund rights that cannot legally be waived.

8. Client Responsibilities

Clients agree to provide accurate, complete, and timely information necessary for AccountifyCFO to perform its services.

Client responsibilities may include:

Providing accurate financial records.
Maintaining appropriate supporting documentation.
Granting authorized access to relevant accounting systems.
Communicating material changes in business operations.
Reviewing financial reports and recommendations.
Responding to reasonable information requests.
Making timely payments.
Complying with applicable laws and regulations.

Clients remain responsible for the accuracy and completeness of information supplied to AccountifyCFO.

Unless expressly agreed otherwise, clients retain responsibility for management decisions, regulatory compliance, tax filings, and the approval of financial transactions.

9. Financial Information and Confidentiality

AccountifyCFO recognizes the confidential nature of financial and business information.

We will take reasonable measures to protect information provided by clients during the course of professional engagements.

Confidential information may include:

Financial statements.
Business plans.
Revenue information.
Cost structures.
Customer financial information.
Business strategies.
Financial forecasts.
Proprietary operational information.
Internal management reports.

AccountifyCFO will not intentionally disclose confidential client information to unauthorized third parties except:

With the client’s authorization.
As necessary to deliver agreed services through authorized service providers.
Where disclosure is required by applicable law.
Where necessary to establish, exercise, or defend legal rights.

Additional confidentiality obligations may be established through a separate nondisclosure agreement or service contract.

10. Data Protection and Privacy

AccountifyCFO processes personal information in accordance with its published Privacy Policy and applicable data protection laws.

Information may be collected through:

Website contact forms.
LinkedIn Lead Generation Forms.
Client onboarding processes.
Financial consultations.
Service subscriptions.
Direct business communications.

Personal information may be used for legitimate business purposes, including service delivery, customer communication, financial management, and legally permitted marketing activities.

For additional information regarding data collection, processing, retention, and individual rights, please refer to our Privacy Policy.

Privacy Policy: accountifycfo.com/privacy-policy

Where required, additional data processing agreements may be established between AccountifyCFO and its clients.

11. Accounting Systems and Third-Party Software

AccountifyCFO may use third-party accounting, financial reporting, communication, and business management platforms to deliver services.

Such platforms may include:

Accounting software.
Financial reporting platforms.
Business intelligence applications.
Cloud storage solutions.
Payment processing systems.
Customer relationship management software.
Financial analysis and forecasting tools.

Use of third-party software may be subject to the respective provider’s terms, licensing requirements, and privacy policies.

AccountifyCFO is not responsible for third-party service interruptions, security incidents, or system failures beyond its reasonable control.

However, AccountifyCFO remains responsible for its own contractual obligations and for exercising reasonable care when selecting and using service providers.

12. Artificial Intelligence and Automation

AccountifyCFO may incorporate artificial intelligence, automation, and financial technology solutions into certain service processes.

These technologies may support:

Transaction categorization.
Financial data analysis.
Reporting automation.
Financial forecasting.
Financial anomaly identification.
Business performance monitoring.
Financial dashboard generation.

Automated outputs may contain errors, inaccuracies, or incomplete information.

Where appropriate to the engagement, AccountifyCFO will apply professional review and judgment to financial outputs before delivering material recommendations.

Clients acknowledge that automated analysis does not eliminate the need for management oversight or independent verification of material financial decisions.

The use of AI systems involving confidential or personal information will be subject to applicable confidentiality, data protection, and contractual obligations.

13. Professional Advice and Financial Decisions

AccountifyCFO provides financial management, accounting support, and business advisory services based on information available at the time of analysis.

Our recommendations may involve:

Financial forecasts.
Revenue projections.
Profitability assessments.
Cash flow estimates.
Business valuations.
Cost optimization opportunities.
Financial performance projections.

Such recommendations are based on assumptions, historical information, and available business data.

AccountifyCFO does not guarantee specific financial results, profitability improvements, revenue growth, investment returns, or business outcomes.

Clients remain responsible for evaluating and approving business decisions.

Unless expressly agreed and legally authorized, AccountifyCFO does not provide regulated investment advice, legal representation, independent financial statement audits, or assurance opinions.

14. Intellectual Property Rights

All original materials created and owned by AccountifyCFO, including website content, branding, methodologies, templates, and proprietary tools, remain the intellectual property of AccountifyCFO or its respective licensors.

These materials may include:

Financial reporting templates.
Proprietary financial models.
Dashboard designs.
Business analysis methodologies.
Marketing materials.
Website content.
Training resources.
Proprietary analytical frameworks.

Clients may not reproduce, distribute, resell, or commercially exploit AccountifyCFO’s proprietary materials without prior written authorization.

Ownership and permitted use of client-specific deliverables will be governed by the applicable service agreement.

Unless otherwise agreed, clients retain ownership of the original business information and records they provide.

15. Website Usage

Visitors agree to use the AccountifyCFO website only for lawful purposes.

Users must not:

Attempt unauthorized access to website systems.
Introduce malicious software.
Interfere with website functionality.
Misrepresent their identity.
Use the website for fraudulent activities.
Copy protected materials without authorization.
Engage in activities that violate applicable laws.

AccountifyCFO may restrict access to users who violate these requirements.

16. Limitation of Liability

To the maximum extent permitted by applicable law, AccountifyCFO will not be liable for indirect, incidental, special, or consequential damages arising from the use of its services, including lost profits or business opportunities, except where such exclusions are prohibited by law.

AccountifyCFO will not be responsible for losses resulting solely from:

Materially inaccurate information supplied by clients.
Unauthorized actions taken by clients.
Business decisions made independently of our recommendations.
Events beyond our reasonable control.
Third-party service failures for which AccountifyCFO is not legally responsible.

Any contractual limitation on direct liability, including an applicable financial cap, must be expressly stated in the relevant service agreement.

Nothing in these Terms excludes or limits liability for fraud, willful misconduct, gross negligence where such exclusion is prohibited, or any other liability that cannot legally be excluded.

17. Indemnification

To the extent permitted by applicable law, clients agree to indemnify AccountifyCFO against reasonable third-party claims, damages, and expenses arising directly from:

The client’s unlawful activities.
Material breaches of the applicable service agreement.
Fraudulent or intentionally misleading information supplied by the client.
Unauthorized use of AccountifyCFO’s intellectual property.

This obligation does not apply to the extent a claim results from AccountifyCFO’s own negligence, misconduct, or breach of its contractual obligations.

Any indemnification obligations remain subject to the applicable service agreement and governing law.

18. Service Availability

AccountifyCFO aims to provide reliable and professional services.

However, uninterrupted availability of website features, financial dashboards, third-party integrations, or other digital systems cannot be guaranteed.

Temporary interruptions may occur due to:

Scheduled maintenance.
Software updates.
Third-party service disruptions.
Internet connectivity issues.
Cybersecurity incidents.
Events beyond reasonable operational control.

AccountifyCFO will make commercially reasonable efforts to minimize disruptions within its control.

Specific service availability commitments, if any, will be established in the applicable service agreement.

19. Force Majeure

Neither party will be liable for delays or failures in performing contractual obligations, other than payment obligations already accrued, to the extent caused by events beyond its reasonable control.

Such events may include:

Natural disasters.
Government restrictions.
War or civil disturbances.
Major telecommunications failures.
Widespread infrastructure outages.
Other extraordinary events beyond reasonable control.

The affected party must take reasonable steps to minimize the impact and resume performance when practicable.

If the disruption continues for an extended period, either party may exercise termination rights provided in the applicable service agreement.

20. Independent Contractor Relationship

AccountifyCFO operates as an independent professional service provider.

Unless expressly agreed otherwise in writing, the relationship between AccountifyCFO and its clients does not create:

An employer-employee relationship.
A legal partnership.
A joint venture.
A fiduciary relationship beyond duties specifically established by applicable law or contract.
An agency relationship authorizing either party to bind the other.

AccountifyCFO personnel do not become employees of the client solely by providing outsourced financial services.

21. Conflicts of Interest

AccountifyCFO may provide services to multiple businesses, including organizations operating within similar industries.

We will take reasonable steps to identify and manage material conflicts of interest.

Where a conflict cannot be appropriately managed, AccountifyCFO may decline or discontinue an engagement in accordance with applicable contractual and professional obligations.

Confidential information belonging to one client will not be intentionally disclosed to another client without authorization or another lawful basis.

22. Governing Law and Dispute Resolution

These Terms will be governed by the laws specified in the applicable service agreement.

Where no separate governing law provision exists, the parties will determine the applicable governing law and jurisdiction in accordance with relevant legal principles.

The parties agree to make reasonable efforts to resolve contractual disputes through good-faith discussions before initiating formal proceedings, where appropriate.

Nothing in this section prevents either party from exercising rights or remedies that cannot legally be restricted.

23. Changes to Terms and Agreements

AccountifyCFO may update these Terms periodically to reflect:

Changes in business operations.
New or modified services.
Regulatory requirements.
Changes in payment procedures.
Improvements to service delivery.
Updates to contractual practices.

Updated Terms will be published on our website with a revised effective date.

Material changes affecting existing contractual rights or obligations will be handled in accordance with the applicable service agreement and legal requirements.

Continued use of our website following publication of updated website terms may constitute acceptance where legally permitted and where appropriate notice has been provided.

24. Entire Agreement

These Terms, together with any applicable:

Service agreements.
Statements of work.
Subscription terms.
Accepted proposals.
Data processing agreements.
Confidentiality agreements.

constitute the agreement between AccountifyCFO and the client concerning the relevant services, unless otherwise expressly stated.

In the event of a conflict between these general Terms and a separately executed service agreement, the specific provisions of the executed service agreement will prevail for the matters they address.

25. Severability

If any provision of these Terms is determined to be invalid, unlawful, or unenforceable, the remaining provisions will continue in effect to the extent permitted by applicable law.

The affected provision will be interpreted or modified only to the extent legally permissible and necessary to preserve the original commercial intent.

26. No Waiver

Failure by AccountifyCFO to enforce any provision of these Terms does not constitute a permanent waiver of that provision or any other contractual right.

Any waiver must be made in accordance with applicable law and the relevant agreement.

27. Contact Information

For questions regarding these Terms and Agreements, service conditions, billing, cancellations, or contractual matters, please contact:

AccountifyCFO LLC